Position:  Administrative Assistant for the Office of Diversity, Equity, Inclusion and Belonging 

Position Type: Full-Time; 12-months

Location: Central Office

Reports to: Director of Diversity, Equity, Inclusion and Belonging (DEIB) 

Affiliation: SEIU Administrative Assistant

Hourly: Per the SEIU contract; $26.05 - $32.28 per hour depending on experience

About Watertown Public Schools 

The Watertown Public Schools offers a unique learning environment that is intellectually rigorous and nurturing with small, responsive classrooms designed to ignite creativity while empowering student resilience and confidence. Located in the greater Boston area, the Watertown Public Schools currently has 2717 students enrolled in its preK-12 program within the Early Steps Preschool, three elementary schools, Watertown Middle School, and Watertown High School. Of these schools, three are identified as school-wide Title I sites with more than 40% of the student population qualifying for free or reduced lunch. 

Watertown students explore and shape the world around them through a variety of innovative learning experiences and opportunities in a public school setting. Our student body is diverse, reflecting the ever-changing demographics of our community and our nation. Watertown serves a racially, ethnically, and linguistically diverse student population and over 45+ languages are represented among our families. Providing opportunities and removing barriers through our commitment to equity and inclusion serves as the foundation of our core values.

School Year 2024-25 marks the second year of the adoption and implementation of the WPS Strategic Equity Plan  Strategy for Success. The plan focuses our district on the following four priorities:

• Priority #1 - Cultivate belonging and social-emotional wellness
• Priority #2 - Challenge students with rigorous instruction while providing appropriate levels of support for ALL 
• Priority #3 - Create a learning community that provides authentic, relevant, and engaging opportunities
• Priority #4 - Utilize all available resources to address student needs

About The Office of Diversity, Equity, Inclusion and Belonging (DEIB)

The Office of Diversity, Equity, Inclusion, and Belonging (DEIB) is guided by six goals that directly correlate with the Superintendent’s goals and are tightly aligned with the Strategy for Success Plan. Our SY 24-25 DEIB Goals aim to increase Stakeholder Engagement, deepen our Restorative Practices and Curate Student Voice by developing student leadership opportunities. 

The Administrative Assistant will carry out a variety of administrative tasks assigned by the Director of DEIB. These tasks/responsibilities include the following: 

Responsibilities:

• Produce reports/provide information & data
• Maintain data across various systems 
• Facilitate onboarding for interns/volunteers
• Assist with various projects 
• Assists in typing and proofing word-processed materials
• Assists in developing weekly newsletters 
• Primary person in the reception of guests including answering and routing of telephone calls

• Work closely with the Director of Diversity, Equity, Inclusion, and Belonging (DEIB) to assist with scheduling and tracking of DEIB activities/special projects, and tracking DEIB  budget and grants. 
• Assists in the creation of all records, and other paperwork as required by the School Committee, the State Department of Education, and the Federal Government, or paperwork that may be appropriate to the school's administration.
• Assists DEIB Director with procurement and accounting, including vendor communication, purchase order and requisition entry, and receipt of shipments.
• Performs data entry of student records including but not limited to biographical, academic, confidential, enrollment, withdrawal, scheduling information, and pupil progress, as requested.
• Maintains high standards of confidentiality and accuracy.
• Maintains a high level of personal integrity, and a strong work ethic.
• Assists other office personnel in periods of high demand and/or other emergent requests for cooperative support.
• Performs other duties and assumes such other responsibilities that may be assigned by the Director of DEIB his/her designee or as required by law, code, regulation, or School Committee policy

Qualifications/Skills:

• At least 2 years of relevant experience preferred
• Education typically gained through the attainment of Associates Degree or higher
• Excellent interpersonal skills to deal effectively and professionally with various stakeholders (employees, parents, city officials, community members)
• Effective communication skills (verbal and written)
• Ability to prioritize multiple responsibilities and manage them effectively
• Commitment to maintain confidentiality at all times
• Ability to work both cooperatively and independently
• Must be detail-oriented and organized
• Intermediate skill level in Microsoft Word and Excel preferred
• Experience with finance, attendance management, and HRIS systems
• Experience with G-Suite preferred

Equal Opportunity Employer:

Watertown Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.